More than ever, business sustainability and continuity is totally dependent on the availability of, and the ability to share, data – and I don’t just mean data from your accounting software. To be competitive, you need to optimise all your data systems so you can offer the best customer service possible and make your business stand out.
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Cloud technology has taken off in recent years, and the refinement of software used for cloud backup has made it easy and efficient for companies to outsource the backup of their important office data and documents. Traditional ways of backing up still work, but given the time commitment this takes, it’s worth weighing up the pros and cons of managed and unmanaged approaches.
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Everyone’s backing up these days, and because most businesses are already linked to the Internet, backing up online is proving the easiest and most cost-effective way.
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Choosing a backup provider isn’t an easy task, it may not be a massive capital outlay but the value of your data and the importance of it should not be taken lightly.
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Bear in mind that without cloud backup you’ll need a budget for encryption software, for maintaining your hard-drives and the offsite location, and for getting the backups to the offsite location. Also, as your data grows you’ll need to purchase larger hard-drives and after years of use you’ll need to replace them.
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Backed up data is what you get when you replicate data files and store them in a safe place away from where they’re usually kept. These backed up files can then be used to restore your data in the event of something happening to it. If you backup once daily, then you’ll never lose more than a day’s work. So it’s vital to backup. And it makes sense to take on the services of an online/cloud backup service, so that the process is regular, automated and assured.
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The lifeblood of a business is its data because it includes all the information that it uses to operate, such as legal documents, contracts, accounting information, employee records, client information and general business data. If you lose this data you wouldn’t know how to contact your customers and suppliers, how to pay salaries, who has ordered goods and who needs to be paid or invoiced.
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How safe do you want your data to be? How accountable do you want your service providers to be to you? In which global location is your backed up data being kept? Does it bother you? The answers to these questions are very important.
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Managed IT services vendor Securicom warns there are risks associated with storing company data in the cloud and that it’s safer for South African businesses to backup with vendors operating locally.
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Many people aren’t sure about what cloud computing actually is, yet it already plays a large role in our personal and working lives. If you have a gmail address, your email is hosted in the cloud; if you bank online and participate in social media you’re computing in the cloud.
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